gure 2 explains how communication moves from one person to another.
If we imagine each portion of the model as a fax machine, it would be easier to visualize the components.Figure 2 explains how communication moves from one person to another. If we imagine each portion of the model as a fax machine, it would be easier to visualize the components.Sender: This refers to the person who first initiates the communication. Let’s say a document related to the project is being faxed by the project manager.
Encoder: This device encodes the message to be sent. In this case, it is the fax machine.Medium: This is the device or technology to transport the message between the encoder and the decoder. Here it is the telephone line.Decoder: This device decodes the message to be received. Here it is the fax machine itself.Receiver: This refers to the person who receives the communication finally.
The receiver may interpret the information, make a comment, and send it back to the sender.Feedback: The communication may be disrupted by noise and misinterpret the message. A part of the message may be faded out or discolored etc. This would have been caused by the distortion of phone line.Similarly, there may be many reasons for misinterpretation of information within the project team. In order to avoid this, each project manager should follow some basic steps to be effective in this communication process.
Let us see how in the further sections.Effective Communication Steps: To Keep Communication AliveCommunication is a vital element of a well-managed project. There are two main groups of people with whom the project manager needs to ensure clear and effective communication, the stakeholders and the project team. Every project will be sponsored by a part of the business with a stake in the outcome. They will likely be represented on the project board, which sets the objectives for the project and monitors progress over time.
The project board will include others with a stake in the outcome, for example, those who will need to implement the project outcomes and those who will need to supply resource once the project outcomes have been met. All of these stakeholders will need regular updates, and it is imperative that communication with them is regular, clear and complete.In addition, projects often involve the need for the project manager to coordinate the work of a large group of people working on different aspects of the project (often referred to as work streams). The project manager is required to ensure that everyone is clear about what he or she must achieve and he or she also needs to clearly report on progress to the project board and/or project sponsors.
There are many opportunities for things to go badly wrong if an effective communication is not established and maintained.The following steps will help the project manager to communicate effectively,An Effective Communications Plan in Place is the KeyBased on stakeholder analysis, the project manager and the project team can determine the communications that are needed. There is no advantage of supplying stakeholders with information that isn’t needed or desired, and the time spent creating and delivering such information is a waste of resources.A communications management plan can organize and document the process, types, and expectations of communications. It provides the following:The stakeholder communications requirements in order to communicate the appropriat